Top 6 Waiver Software Tools in 2025

1. WaiverSign

"It’s so easy to use, I honestly don’t think about it anymore. Our clients sign from their phones, on our website, or via QR code-and it just works."

WaiverSign is the most comprehensive and top-rated electronic waiver software for good reason. Built specifically for experience-based businesses, WaiverSign makes the process of collecting, storing, and managing online waivers incredibly simple. Whether you're a tour operator, a fitness studio, or a nonprofit organizing volunteer events, WaiverSign helps you get signatures before guests arrive - saving time, reducing chaos, and looking ultra-professional.

It also helps eliminate paperwork entirely. With a simple link or QR code, your guests can sign on any device. The signed waivers are securely stored in the cloud, searchable at any time, and exportable in PDF format. No more digging through file cabinets or manually tracking forms.

Key Features:

Seamless mobile and desktop signing
QR code check-ins
Group/event signing links
Multi-language support
Collect custom data like wetsuit sizes, allergies, or preferences
Seamless integration with Resmark Booking Software
API access for booking system integration
See all WaiverSign features

Why It’s #1:

Unmatched customer support
Affordable pricing with seasonal plans
Loved by users with thousands of glowing testimonials

Want a deeper dive? Check out this side-by-side comparison:Smartwaiver vs WaiverSign

🎥 Watch a real WaiverSign user explain how it transformed their guest experience in Erik’s video: “Why Choose WaiverSign?!”

2. Smartwaiver

Visit Smartwaiver →

Smartwaiver is a well-known player in the waiver software space and offers a solid set of features for businesses needing customizable digital waivers.

The platform includes a waiver editor with visual branding options, allowing you to match waivers to your business identity. It supports SMS distribution, offline mode, and even captures photos of signees for added verification.

Highlights:

Waiver editor with branding controls
Auto photo capture
SMS links, kiosk mode, and offline signing
Integrates with major platforms like FareHarbor, Mindbody, and Xola
Searchable WaiverVault storage system

Smartwaiver stands out for its deep customization options and robust integration capabilities, making it a strong choice for businesses with complex operational needs.

3. WaiverForever

Visit WaiverForever →

WaiverForever brings some cutting-edge functionality to the table, including AI-powered template creation and a built-in CRM. It’s ideal for businesses that want extra data insight and advanced automation.

The built-in CRM allows you to manage customer relationships from inside the platform, and the drag-and-drop builder makes form creation straightforward. Plus, with integrations to more than 5,000 tools via Zapier, you can connect your waivers to nearly any workflow.

Highlights:

AI waiver generation
PDF mapping for existing forms
CRM built-in for customer tracking
Enterprise-grade encryption and compliance (SOC2, GDPR)
Works with 5000+ tools via Zapier

This platform is especially strong in beauty, fitness, and event industries-but the interface may be overwhelming if you just need something simple.

4. Wherewolf

Visit Wherewolf →

Wherewolf combines digital waiver signing with guest experience tools that help businesses collect signatures, manage guest data, and boost engagement.

The platform’s SMS-powered automation makes it easy to collect post-visit reviews and encourage repeat bookings, while its custom-branded waiver app ensures a professional first impression-no internet required.

A simple dashboard organizes all your guest data in one place, letting you filter by experience type, time, or group. And with built-in analytics, you can gain actionable insights into guest demographics and behavior to optimize your marketing efforts.

Highlights:

Branded digital waivers compatible across devices
Pre-arrival links sent via SMS
Automated SMS review requests
Integrations with booking tools like Rezdy and Peek Pro
Easy-to-use dashboard with guest filters and analytics

Wherewolf makes it easier to engage guests before, during, and after their visit, all while helping you save time, gather better data, and grow your business.

5. CleverWaiver

Visit CleverWaiver →

If you need a no-frills digital waiver signing tool that works reliably across devices, CleverWaiver might be a fit. It focuses on speed, global accessibility, and flexibility for small businesses.

The platform provides basic features like kiosk signing, offline mode, secure storage, and even allows image capture. While not as robust in integrations or automation, it’s a great entry point for businesses looking to digitize without breaking the bank.

Highlights:

Easy setup and fast deployment
Kiosk app for Android/iOS
Offline signing and auto-sync
Custom email follow-ups
Strong data encryption and GDPR compliance

CleverWaiver doesn’t try to be everything-and that’s a good thing if you want something straightforward without feature overload.

6. Waiver Electronic

Visit Waiver Electronic →

Waiver Electronic bundles waivers, booking, and CRM into one affordable tool. It shines in industries like fitness, salons, and escape rooms where fast digital intake is essential.

The tool supports signing via web, smartphone, or kiosk app and allows you to embed payment collection directly into the waiver form. It also integrates with Square, Mindbody, and other key platforms, making it a versatile option for smaller businesses that want more than just a signature tool.

Highlights:

Waiver + booking system + CRM
iOS and Android kiosk apps
Bluetooth printer integration
Mindbody and Square integrations
Free trial and low per-waiver cost

For companies on a budget that still want mobile access, payment collection, and automation-Waiver Electronic packs a ton of value.

Choosing the Right Tool for You

There’s no shortage of options when it comes to waiver signing software in 2025, and the right choice depends on your specific business needs. Whether it’s automation, design flexibility, CRM features, or deep integrations-you’ve got solid tools to pick from.

If you’re looking for ease of use, world-class support, and flexibility, WaiverSign is hands-down the best online waiver software for 2025. It’s trusted by thousands of businesses worldwide and continues to raise the bar for reliability, professionalism, and simplicity.

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