Your Personal Trainer Liability Waiver Made Easy

Simplify your agreements, and let your participants sign with just a few clicks.
personal trainer with client teaching trx

Get Your Personal Trainer Waiver in Shape

You work hard with your clients to see the results you want. You deserve a liability waiver that works as hard as you do. And paper waivers? They’re not going to make the cut. Going digital means an easier signing process for your clients, an easier waiver storage and retrieval process for you, and an easier first session for both of you, since you can have your client sign online in advance. NASM, National Academy of Sports Medicine, also recommends personal trainers carry professional liability insurance. The right insurance plus a solid liability waiver and waiver process can provide protection for the business that you’ve worked so hard to build.

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How to get your personal training waiver online

Use WaiverSign’s online waiver software to quickly create and easily administer your personal training waiver of liability form. It’s as simple as 1-2-3!

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Send us your liability waiver

Our WaiverSign team will convert your current waiver or release form to a digital version.

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Your clients sign online

Simply include a link on your website, in your client initial intake emails, or via QR code at your location.

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Signed waivers are securely stored

Each time a client signs, their signed waiver is immediately stored and retrievable in seconds.

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Only $10 Per Month for Digital Waivers
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Simple & Affordable Pricing

WaiverSign’s simple pricing includes 50 signed activity waivers every month, with additional signed waivers only 10 cents each.

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Why Make Your Personal Trainer Release Form Digital?

While your main responsibility is helping your clients reach their fitness goals, you also need to take care of your business. This includes paying careful attention to critical legal forms like your liability waiver. So give the whole process a kickstart. Simply send your client a link, let them sign from anywhere at their convenience, and never worry about keeping fresh copies on hand ever again.

  • Easier for you and your clients
  • Contactless online system simplifies waiver collection
  • Less expensive than printing and storing paper forms
  • Easily look up any client or document in seconds
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Max Goodman

Expert Advice

By Max Goodman

Max Goodman is a Partner at the law firm, SmithAmundsen, LLC headquartered in Chicago, Illinois. He is the Chair of SmithAmundsen’s Fitness & Wellness Services Group and a member of SmithAmundsen’s Commercial Litigation and Hospitality Practice Groups. For the Fitness & Wellness Services Group, Max represents businesses in the health, wellness, and fitness industries where he partners with business owners to deliver informed advice and counsel concerning business and legal needs. Contact Max at SmithAmundsen.
The information provided on this page is for informational purposes only, and the author and WaiverSign make no representation that the contents will effectively protect any legal rights or satisfy your legal obligations, including but not limited to personal or corporate liabilities. In order to protect your legal rights, you should consult an attorney. The resources herein, including all verbal and written content, are not provided as legal advice to you, and should not be relied on as such.

What is a liability waiver?

A liability waiver is a legal document where, in exchange for training with you or your company, the participant agrees not to sue for negligence. When someone is injured during a personal training session, a negligence claim is by far, the most common and easiest to prove claim so removing that exposure is very valuable. The best waivers clearly apprise clients of the most likely safety risks from training with your company while absolving your business of liability should someone get injured from those risks.

In practice, how does a waiver protect me and my business?

Pretend that a client is injured while training with you from a risk that is mentioned in the waiver they signed prior to their session. They hire an attorney and sue your business for negligent training/instruction. We would file a quick motion on your behalf attaching that client’s signed waiver where they promised (i.e. contracted) not to bring a lawsuit exactly like this one. Assuming no other complicating factors, the Court would dismiss the case immediately saving you the risk of a lawsuit, tens of thousands of dollars in legal fees, and about two years of litigation.

Are all liability waivers for personal trainers the same?

All liability waivers are not the same. Waivers which are too general or which do not specifically spell out the risks inherent to your training regimen may provide no protection to your business. It is important to consult with an attorney who asks questions about what specific equipment, drills, and modalities you employ when training your clients to ensure the waiver covers them all.

Do I actually need to create my own business to start training people and have them sign waivers or can they sign a waiver with me mentioned as an individual?

You should create an LLC or another business entity and train people under that business entity to protect you from personal liability. Your waiver would specifically name you (individually) and your business to ensure both are protected.

Will my waiver be different depending on what state I am operating in?

Your waiver will not differ depending on what state you are operating in or if you operate in multiple states. However, different states honor waivers to varying degrees so it may be important to provide state-specific advice so you are well-apprised of all risks.

If I have a client contract or service agreement, can I combine that together with my waiver or should they be separate documents?

They should be separate documents. A waiver is more likely to be honored by a court if it is a stand-alone agreement.

Is it worth it to hire an attorney to help me create a waiver specific to my business?

An attorney is not needed for every project. For example, most small businesses do not need to pay an attorney to create an LLC or another simple corporate entity for them. You should hire an attorney to draft your waiver however. A waiver specific to your business along with the legal advice regarding how to effectively use a waiver is not expensive (i.e. hundreds not thousands of dollars). An attorney should listen to how you operate your business to identify your legal risks and how to mitigate them. Attorneys should also provide an approximate budget for you for each project so there are no surprise bills.

custom fields on waiversign template

Collect the Right Information on Each Waiver or Release

Protecting yourself and your business requires diligence on behalf of your clients, and that means being aware of any preexisting problems or issues. A fully customizable digital waiver makes this discovery process simple. Decide you need additional information from clients? Easily modify your waiver to require new information, or drop questions that are no longer necessary. Rinse and repeat as often as needed.

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signed waivers stored in WaiverSign

Get a More Professional Look for You and Your Business

You work hard for your image. Emails, phone conversations, website visits, and social media interactions all have an impact on how people remember your brand. Make the look and feel of your liability waiver process stand out from the crowd with custom branding in WaiverSign.

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personal trainer holding dumbbell

Improve and Simplify Your Signup Process

First impressions are critical. Rather than having the hassle of papers to sign during your first visit, give your clients the opportunity to read your personal training liability waiver before signing it. You’ll make the signup process faster by reducing the paperwork required upon arrival and make it easier to account for the waivers you need to collect.

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waivers for children’s fitness class

Make Signing Liability Waivers for Minors Easier

If you do any work with teens, minors, or families, WaiverSign makes the process easy with a baked-in process for collecting signatures for minors. With a simple click, your adult participants can choose to sign for themselves, for any number of minors, or both all at once. WaiverSign then generates a separately signed document for each individual participant and emails all of them to the parent or guardian.

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customized release form with initials

Customize Your Personal Trainer Liability Waiver

Not only can you customize the language of your personal training waiver to include appropriate inherent risks and other essential information critical to your business, but you can also customize the sections within your document.

  • Include accept or decline sections
  • Require initials for specific sections
  • Present custom fields in the waiver
  • Customize signing and age parameters
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signed waivers stored in WaiverSign

Securely Store Your Personal Trainer Waiver in the Cloud

Storing paper waivers is a hassle—and can be an expensive one if your paper waivers ever get lost or damaged. So go digital. Store your signed waivers securely in the cloud (without having to scan or convert them). Retrieve the ones you need to review with just a few simple clicks.

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Need to Sign More Than Personal Training Waiver Forms?

WaiverSign can help you collect electronic signatures on just about any agreement that you need to have signed repeatedly. Your clients will love how easy it is! You’ll love getting organized and saving time!

Who uses WaiverSign?

Whether you provide an experience, manage events, promote healthy lifestyles, or help with personal care, you’ll find WaiverSign’s online waivers and digital release forms will save you time and money. WaiverSign’s online waiver software makes managing waivers simple.

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Contractor Liability Waiver

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Millions of Signed and Stored Digital Agreements

Mphc Swimming Pool
Mphc Swimming Pool

"We use WaiverSign for our new Code of Conduct and Member Acknowledgement. It is so user friendly for our varied demographics and streamlines the process for our health club. We love how simple it is to use."

the Westin Annapolis
the Westin Annapolis

"WaiverSign has helped our check-in process, lightened my workload, and provided an easier format for our guests and for us. We love being able to associate guests to an event name and easily look up guests."

Stumpys
Stumpys

"Working with WaiverSign has been a great experience. Having WaiverSign on our website allows large groups to complete the waiver prior to arriving, thus speeding their entry into our locations."

Baseball Player Hitting Ball
Baseball Player Hitting Ball

"WaiverSign was able to help us get our system up and running quickly and seamlessly. I highly recommend them for anyone looking to collect and organize waivers from a large group of participants."

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